GDPR: On 25th May 2018, a new European Union (EU) data protection law, the General Data Protection Regulation (GDPR), takes effect. The GDPR gives individuals in the EU more control over how their data is used and places certain obligations on businesses that process information of those individuals. We are updating our Policy to take into account the new requirements of the GDPR.
Co-operation Ireland is committed to ensuring that your privacy, as a stakeholder of the charity, is protected. We respect your trust in us to use, store and share your information. This notice explains how we collect personal information about you, how we use it and how you can interact with us about it.
Who we are:
Co-operation Ireland is an all-island peace-building charity. Since it was established in 1979 as Co-operation North, we have worked to encourage and promote interaction, dialogue and practical collaboration within Northern Ireland and between Northern Ireland and the Republic of Ireland.
Our Vision is a “peaceful and stable island, where people can live and work together for a better future”.
How we collect information about you
We collect personal information from you when you avail of our programmes and services, when you purchase tickets for fundraising events, give donations or for paying you when we purchase goods or services from you.
We may have to hold some sensitive personal information on young people under the age of 18 who are participating on any of our residential programmes. This is purely for their safety and is not retained after the programme.
What information do we collect?
The personal information we collect may include your name, address, e-mail, address, telephone number, bank account details (solely for payment purposes). In certain circumstances we may also need your passport number, date of birth and information about medical conditions, if for example you are travelling abroad with us.
How do we use your information?
We collect only that information we need to complete our obligations with funders, to make and or process payments, to complete contractual arrangement for travel, to have that medical information necessary to keep participant safe (this information is only held for the duration of the event). To let you know about events that we are organising that you may be interested in, or update you on our activities. We will never sell or share your information with third parties unless for a specific contractual arrangement that you have given you consent for.
To use your information lawfully, we rely on one or more of the following legal bases;
- Performance of a contract;
- Legal obligation;
- Our legitimate interests; and
- Your consent
What do we mean by legitimate interest?
We are a peace-building charity and we consider it a legitimate interest of our mission, subject to the appropriate controls, to contact groups, companies and individuals to offer opportunities to support our work. We will send marketing information to you by e-mail, no more than four times per year. Other communication may include updates on our work and activities by e-mail or other social media channels.
How do we keep your information safe?
We protect your personal information within a secure electronic file system that is accessible only to authorised staff within Co-operation Ireland. We keep our computers, files and database secure and take the necessary security measures to protect against breaches.
How can you update or remove your data?
You have the right to access your personal data held by us, change or have removed that data as soon as we no longer have a contractual or legal relationship with you. To contact us to have your data updated or removed contact the data protection office at firstname.lastname@example.org. We promise to remove your contact information once requested in 5 working days.